Chapter 6. Examples

Entering a New Event

In this example, you'll enter an event. You need to arrange a meeting on February 12, 2004 regarding launch of your new Product. Your boss Joan Holden will be the event chairwomanowner, and you, Jack Smith, will be the event organizer. There'll be two more attendees (participants): Peter Krzinski and Kirsten Friese. Joan gave you the program of the meeting. The appointment will start at 12 noon and end at 1 pm . The same appointment should be scheduled (recurred) each Monday.

Procedure 6.1.

  1. Using the Date Navigator go to February 12, 2004.

  2. Click on Actions->New Event...

  3. Enter a suitable title. It's important to choose the right brief description, because this is the only field that can be searched. We suggest that you enter Product launch event.

  4. Enter the detailed event program into the largest rectangle area. For the sake of this simple example, enter Introduction, The Plan, Conclusion on three separate lines.

  5. Check the Reminder checkbox. Set the reminder time to 15 minutes—just long enough to brew a cup of tea prior to the meeting start.

  6. Click the Select Categories button.

  7. Check Appointment in the Available Categories. Then click the OK button.

  8. Click on the Recurrence tab and check the Enable recurrence checkbox..

    Note

    Most work has been done for you automatically. KOrganizer defaults to recurring weekly. Also note that No ending date is chosen. This means that this event will be repeated each Monday (starting, of course, on Monday February 12, 2004) until the end of time (that is, until you delete it).

  9. Since everything is all right here, click on the Attendees tab.

  10. In the Attendees tab you should do the following:

    1. You will see that you are the organizer of the event. Click on the New button to add the other attendees.

    2. In the Name field, enter Joan Holden. In Email Address field, enter jholden@thiscompany.com.

    3. Choose Chair as the role.

    4. Click New.

    5. In the Name field, enter Peter Krzinski. In Email Address field, enter pkrzinski@thiscompany.com.

    6. Click New.

    7. In the Name field, enter Kirsten Friese. In Email Address field, enter kfriese@thiscompany.com.

    8. Click Apply.

  11. You'll be back in the main event entry window. Review the event setup by clicking on the General, Attendees, and Recurrence tabs. If you are satisfied, click OK.

Congratulations, you've scheduled your first event!