Organizing an event using KOrganizer, example #1

To organize an event for a group, just create an ordinary event and add all attendees in the attendee dialog. The easiest way to add an attendee is to click on the "Addressbook" button and select one attendee from your KDE addressbook (KAddressBook).

Role describes the role an attendee has on this event, e.g. Participant or Chair. Status informs you whether an attendee already accepted or declined his participation on the event. These settings should both be set carefully. Be sure to set the option Request Response if you want the attendee to answer your event request.



When you've added the new event, you can see it with an icon showing a penguin's head (see the event “Meeting” in the middle of the picture below). This icon indicates you that you are the organizer of this group scheduling event.



In order to publish an event, just click on it to mark it, and then select Publish from the Schedule menu. A dialog will appear, asking for email addresses. Enter all mail addresses of the people who should attend the your event. After pressing the OK button, the event will either be sent directly to the recipients or - according to your setting - will first be placed in the “Outbox”.



The second way to publish an event is to send a “Request” to the event's attendees, asking them for a reply. The recipients of your posting have the choice to accept or to deny the scheduled event. To publish in this way, just select the event (you must be organizer of this event) and select Request from the Schedule menu.

When you've configured KOrganizer to use the “Outbox”, you can see the event waiting to be sent out by selecting Outgoing Messages... from the Schedule menu. Send messages in the “Outbox” sends all the messages listed here. You can also remove queued email by clicking the Remove button.



Double-clicking on the event shows its details: