To-Do

The To-Do list is a place for you to write down notes to yourself about things that you need to do. To-Do entries are tasks that do not have to be scheduled. There are short-term and long-term tasks. For instance you should go to a hairdresser within a week, and you should sell your old car within a year. You do not want an alarm go off at a particular time, you just want to have a list of things that you must do, and dates when they must be finished at the latest (date due).

To enter a new To-Do, click on Actions->New To-Do.... A window with General, Attendees, and Attachments tabs appears.

General tab

Title

Enter short description of the task into the Title field.

Location:

Enter short description of the location where the task will take place.

Date & Time

By default these boxes are not checked by The KOrganizer. Tasks are expected not to have a start and due date. Check one ot both boxes and change these dates as desired. Enter the dates directly or use the Calendar Widget. Choose time from quarter hour intervals, or enter the desired time directly into the time fields. These fields are only available when Time associated is checked.

Tip

The date and time are initially hidden, because To-Do tasks do not have the character of a fixed event. Some of them do not need a due date at all. Most of them certainly do not need the exact time of fulfillment. If your task requires exact time, maybe it actually belongs to events.

Completed

This is a percent completed pull down menu initially set at 0% complete. Later on, you can indicate your progress by adjusting the percent completed in steps of 20%.

Priority

Assign a priority to your task. This drop down menu offers priorities from one to five, one being the highest. Initially tasks are set to priority three (midrange).

Details

Enter a long description of the task in the large rectangle.

For example, If the task is, say, planned general repair of your car, you can list all items that need repairing. Later on you can print this list and hand it over to the serviceman. If the event is shopping, you should list the goods that you need to buy. Print the task and take it to the shop with you.

Select Categories

You can assign the task to several categories. Get more information in Categories description.

Access

Choose Private or Confidential to keep the task private or confidential. Currently, this choice has no real effect. However, when group scheduling features of KOrganizer are completed, private and confidential tasks will only be visible to you.

When you want to confirm, call off or revert the entered data, choose among the Action Buttons, OK, Apply and Cancel.

Attendees tab

Some tasks may require more people. You can list those people here. Find more information in the Attendees section of the Windows reference.

When you want to confirm, call off or revert the entered data, choose among the Action Buttons, OK, Apply and Cancel.

Recurrence tab

Some tasks take place regularly. You can specify exact scheduling here.

Warning

To activate the settings, start by checking the Enable recurrence checkbox. If it is not checked, you are not able to make any changes on this tab.

The Recurrence tab window is divided into four groups: Appointment Time, Recurrence Rule, Recurrence Range, and Exceptions.

Appointment Time

This is a copy of the General tab window time specification.

Recurrence Rule

Choose if you want to repeat this To-Do daily, weekly, monthly or yearly. More detailed options are as follows:

Daily

Specify whether the To-Do occurs every day (1), every other day (2) and so on.

Weekly

Specify whether the To-Do occurs every week (1), every other week (2) and so on. Also specify the days (Sunday ... Monday) on which the To-Do occurs.

Monthly

You can either have the To-Do occur on the same day of the month, or in a specific week on a specific day of the week. You need to choose between these two possibilities. By default, KOrganizer assumes you want to repeat on the same calendar day of the month (for instance the 15th). You can also adjust the period, so you can repeat monthly, tri-monthly and so on.

Yearly

This is similar to Monthly. You need to choose whether or not you are indicating a calendar day of the year (e.g., the 250th day of the year) - Recur on this day, or this day of the month in a particular month of the year - Recur in the month of. By default, KOrganizer assumes you mean the actual day of the year. You can adjust the period to reflect events that occur bi-annually, every four years, and so on.

Recurrence Range

By default, To-Do's which repeat will do so forever; there is no “end” to the repetition. This may or may not be desirable, so you are provided with two ways of terminating the repetition: either by giving an ending date, or by specifying a total number of recurrences. In this area, you can choose the method that is suitable for this event.

Exceptions

You may have a very nice recurrence rule set up, but realize that there are a few exceptions. In this area, you can add, change, and delete dates from the list of exceptions (i.e. times when even if the recurrence rule matches, the To-Do will not be scheduled). Pick a date with the date selector, and press Add to include it. For removing dates, highlight them in the box on the right side, and then click Delete.

When you want to confirm, call off or revert the entered data, choose among the Action Buttons, OK, Apply and Cancel.

Attachments tab

Some tasks require attachments. You can add, Edit, Remove, and Show attachments. You can refer to the attachment by entering the path to the attachment or internet address.

When you want to confirm, call off or revert the entered data, choose among the Action Buttons, OK, Apply and Cancel.