Reference
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Chapter 9. Reference

Menus

When KOrganizer starts, the main KOrganizer window appears. The window has several components: a menubar, a toolbar, a month calendar, a main panel with the current “view” of events, and a to-do list.

The menus provide access to all the common operations that can be performed with the calendar, including saving, loading, adding and deleting events, to-dos and journal entries, printing and more.

Please note that when using KOrganizer as the calendar component of Kontact, the menus differ from the stand alone application.

File

The File menu provides access to functions involving the entire calendar.

File->New (Ctrl+N)

Opens another main window. This window initially contains unnamed calendar. You can use the new window to:

  • open the same calendar twice (select the File->Open menu item and choose the same calendar as in the original window)

  • have two different calendars open at the same time (select the File->Open menu item and choose a different calendar).

  • create a new calendar (select the File->Save menu item to give your new calendar a filename and to save it).

For more information about this acton, please refer to the section called “Importing, Exporting and Maintaining Calendars”.

File->Open (Ctrl+O)

Opens a file dialog allowing you to select a new vCalendar or iCalendar file to load. If you have made changes to the current calendar, you will be given the option of saving them before loading a new one.

For more information about this, please refer to the section called “Importing, Exporting and Maintaining Calendars”.

File->Open Recent

Open Recent provides a list of recently opened calendar files for quick access, allowing you to bypass the file dialog entirely.

For more information about this action, please refer to the section called “Importing, Exporting and Maintaining Calendars”.

File->Save (Ctrl+S)

When you choose Save or click the Save icon, KOrganizer saves the calendar to disk, and makes sure all changes that you made will be remembered. If the calendar has no name, Save will behave like Save As.

For more information about this action, please refer to the section called “Importing, Exporting and Maintaining Calendars”.

File->Save As...

Save As displays a file dialog in which you may choose a different name for your calendar than the one currently assigned to it. This is useful if you have made changes to a calendar that you want to save, but also want to keep separate from your “regular” calendar.

For more information about this action, please refer to the section called “Importing, Exporting and Maintaining Calendars”.

File->Revert

When you choose Revert, KOrganizer loads the last saved version of the calendar, discarding all the changes made after the last save..

For more information about this action, please refer to the section called “Importing, Exporting and Maintaining Calendars”.

File->Print (Ctrl+P)

Choose Print or click the Print icon to print the current calendar. You can specify the range of dates to be printed (either manually or with Calendar Widget) and the Print Style (Day, Week, Month or To-dos and Journal).

File->Import->Import Calendar

If you have a different iCalendar or vCalendar file somewhere, and you would like to merge its contents into your own calendar, add as a new resource or open it as a new window, choose this menu item. A good time to do this would be if you received a vCalendar with a few entries via email, for instance.

For more information about this action, please refer to the section called “Importing Calendars”.

File->Import->Import From UNIX® Ical Tool

If you have used ical, a popular but older calendar program for UNIX®, you may wish to import your events, events, and to-do directly to KOrganizer. This action will read the .calendar file from your home folder and merge any entries it contains into your current calendar. If any errors or suspicious things occur during the process, you will be notified via a message box.

For more information about this action, please refer to the section called “Importing Calendars”.

File->Import->Get Hot New Stuff...

This action will open the Get Hot New Stuff dialog, which offers a list of calendars to download. These events can be added to your calendar.

For more information about this action, please refer to the section called “Uploading and Downloading Using Get Hot New Stuff”.

File->Export->Export Web Page...

You can export your calendar or a part of it as a HTML file, suitable for publishing on the World Wide Web.

For more information about this action, please refer to the section called “Exporting Calendars”.

File->Export->iCalendar

This action will export all your active events, to-dos and journal entries (independent of to what resource they belong) as a new iCalendar file.

For more information about this action, please refer to the section called “Exporting Calendars”.

File->Export->vCalendar

This action will export all your active events, to-dos and journal entries (independent of to what resource they belong) as a new vCalendar file.

For more information about this action, please refer to the section called “Exporting Calendars”.

File->Export->Upload Hot New Stuff...

This action will open the Upload Hot New Stuff dialog, which allow you to export calendars containing events which may be useful to other people, such as a conference program, a list of holidays, special events, etc.

For more information about this action, please refer to the section called “Uploading and Downloading Using Get Hot New Stuff”.

File->Archive Old Entries...

From time to time you should delete your old events.

For more information about this action, please refer to the section called “Maintaining Your Calendars”.

File->Purge Completed To-dos

This action will remove all the completed to-dos from your active calendar.

For more information about this action, please refer to the section called “Maintaining Your Calendars”.

File->Quit (Ctrl+Q)

When you choose Quit or click the Quit icon, the current calendar window will quit, prompting you to save if the current calendar has been modified but not yet saved.

This has no effect on other calendar windows which may be opened. You have to quit each calendar window individually.

Edit

With the Edit menu you can edit and search events and to-dos.

Cut, Copy, and Paste menu items behave in the same fashion as in other KDE applications. With the Find menu item you can find event and to-dos across the current calendar.

Edit->Undo (Ctrl+Z)

Undo the latest action, or in other words, return the calendar to the state it was immediately before the latest action.

Edit->Redo (Ctrl+Shift+Z)

Redo the latest action, or in other words, return the calendar to the state it was immediately before the latest undo.

Edit->Cut (Ctrl+X)

Cuts the currently selected event(s) to the clipboard, removing them from your calendar.

Edit->Copy (Ctrl+C)

Copies the currently selected item(s) to the clipboard, but leaving them untouched.

Edit->Paste (Ctrl+V)

Paste inserts the contents of the clipboard into your calendar. The clipboard must contain a valid vCalendar or iCalendar, provided either by a previous Cut/Copy operation or from a selection made outside of KOrganizer. You will be warned if the contents of the clipboard cannot be understood.

Tip

However, you can safely use Ctrl+C and Ctrl+V hotkeys to copy text data from any outside application to a KOrganizer Edit Event window and vice versa.

Edit->Delete

Delete the currently selected item(s), removing them from your calendar.

Edit->Find (Ctrl+f)

Choose Find from the Edit or click the Find icon to find events, to-dos and journal entries according to their title, description, and/or categories.

For more information about this action, please refer to the section called “Searching”.

View

There are several different “views” available for displaying your events, to-dos and journal entries. KOrganizer is smart enough to remember in between sessions what the last active view was, and the next time it is started, it will display that view.

In general, each view will provide a way of displaying your journal entries, to-dos and and events, constrained to a particular time period or style of display. Click any item to select it for further action. Right click an item to bring up a menu with options such as edit, delete, and so on. You can also use the Action menu to perform similar operations.

View->What's Next

Switch the display to the what's next view.

This view displays your next events and to-dos. Events and to-dos are displayed one per line.

For more information about this action, please refer to the section called “What's Next View”.

View->Day

Switch the display to the day view.

For more information about this action, please refer to the section called “Agenda View”.

View->Next x Days

Switch the display to the next x day view, where x is defined in KOrganizer main configurations.

For more information about this action, please refer to the section called “Agenda View”.

View->Work Week

Switch the display to the work week view.

This is the same as the week view, except only the working days of the week are shown.

For more information about this action, please refer to the section called “Agenda View”.

View->Week

Switch the display to the week view.

The week view provides a view similar to the day view. Events for seven days are shown next to each other. All of the functions available for the day view are available in the week view, too.

For more information about this action, please refer to the section called “Agenda View”.

View->Month

Switch the display to the Month view.

For more information about this action, please refer to the section called “Agenda View”.

View->List

Switch the display to the list view.

For more information about this action, please refer to the section called “List View”.

View->To-do List

Switch the display to the to-do list view.

For more information about this action, please refer to the section called “To-do List”.

View->Journal

Switch the display to the journal view.

For more information about this action, please refer to the section called “Journal View”.

View->Refresh

Updates or refreshes the currently displayed view.

View->Zoom

Use this submenu to adjust the current view to show more or less data.

In the agenda view (day(s) or week view), you can use the zoom actions to show more or less days (Zoom In Horizontally and Zoom Out Horizontally), or more or less hours in the day (Zoom In Vertically and Zoom Out Vertically).

View->Filter

This submenu offers access to the filters already created using the Edit Filters dialog. Select on this submenu the filter that will be used in KOrganizer view.. If you don't want to use a filter, choose No filter.

Go

For more information about browsing KOrganizer views, please refer to the section called “KOrganizer Views”.

Go->Go Backward

Go to the previous day, week or month, depending on the view.

Go->Go Forward

Go to the next day, week, or month, depending on the view.

Go->Go to Today

Go to the period of time that includes the current day.

Actions

Actions->New Event...

Choose New Event... to create a new event.

You can get a detailed description of the event window in the Entering Events section.

Actions->New To-do...

Choose New To-do... to create a new to-do. Initially the to-do has no due date, but you can specify one.

You can get a detailed description of the to-do window in the Entering To-dos section.

Actions->New Sub-to-do...

Choose New Sub-to-do... to start writing a new sub-to-do. The currently selected to-do will be the the sub-to-do parent.. Initially the to-do has no due date, but you can specify one.

You can get a detailed description of the to-do window in Entering To-dos section.

Actions->New Journal...

Choose New Journal... to start writing a new journal entry..

Actions->Show

Choose Show to open a dialog showing the details of the currently selected journal entry, event or to-do.

Actions->Edit...

Choose Edit... to edit the currently selected journal entry, event or to-do.

Actions->Delete

Choose Delete to remove the currently selected journal entry, event or to-do.

Actions->Make Sub-to-do Independent

Choose Make Sub-to-do Independent to detach the currently selected sub-to-do item from its parent and make it an independent to-do item.

Schedule

Schedule->Publish Item Information...

Email the selected event, to-do or journal entry in the iCalendar format.

For more information about this action, please refer to the section called “Publishing an Event, To-do or Journal Entry”.

Schedule->Send Invitation to Attendees

Send the selected to-do or event to the attendees, and, if necessary, request a response from them.

For more information about this action, please refer to the section called “Sending Invitations and Processing Responses”.

Schedule->Send Status Update

If you changed your status as an attendee, choose this menu item to send your updated status (accepted, tentative, etc.) to the item's organizer.

For more information about this action, please refer to the section called “Answering an Invitation”.

Schedule->Send Cancellation to Attendees

If you plan to cancel an event or to-do, select it, and choose this menu item to notify the attendees about the cancellation.

For more information about this action, please refer to the section called “Cancelling an Event or To-do”.

Schedule->Request Update

Request the latest version of the selected event or to-do from the organizer.

For more information about this action, please refer to the section called “Requesting the Latest Version of an Event or To-do”.

Schedule->Request Change

Send an alternative proposal to the organizer of the selected event or to-do.

For more information about this action, please refer to the section called “Sending an Alternative Proposal”.

Schedule->Mail Free Busy Information...

Email your Free Busy information to one or more email addresses.

For more information about this action, please refer to the section called “Free Busy information”.

Schedule->Upload Free Busy Information

Upload your Free Busy information to the groupware server. Other users will then be able to retrieve the information.

For more information about this action, please refer to the section called “Free Busy information”.

Settings

Settings->Toolbars

Click the menu items of this submenu to show or hide KOrganizer toolbars.

Settings->Show Status bar or Settings->Hide Status bar

Choose this menu item to toggle the display of the status bar on and off.

Settings->Sidebar

Click the menu items of this submenu to show or hide KOrganizer sidebar components. Note that the sidebar is visible only when the current view does not use the full window.

Settings->Sidebar->Show Resource Buttons

Click this menu item toggle the display of the resource view sidebar buttons on and off.

Settings->Configure Date & Time...

Click this menu item to set the desktop date and time formats. Note that this setting is shared between other desktop applications.

Settings->Manage View Filters...

Choose this menu item to open the Edit Filters dialog. Using this dialog, you can create, delete and edit filters that will affect which items will be displayed by KOrganizer.

Settings->Manage Categories...

Choose this menu item to open the Edit Categories dialog. Using this dialog, you can create, delete and edit calendar item categories. Categories are used to organize your events and to-dos in related groups.

Settings->Configure Shortcuts...

Choose this menu item to open the Configure Shortcuts dialog. This dialog allows you to assign shortcuts to KOrganizer actions, and configure the shortcuts already assigned.

Settings->Configure Toolbars...

Choose this menu item to open the Configure Toolbars dialog. This dialog allows you to add, remove and change the order of the actions in KOrganizer toolbars.

Settings->Configure KOrganizer...

Choose the Settings->Configure KOrganizer... menu item to display KOrganizer Configure dialog.

For more information about this action, please refer to the section called “KOrganizer Main Configuration”.

Help

Help->KOrganizer Handbook (F1)

Invokes the KDE Help system starting at the KOrganizer help pages. (this document).

Help->What's This? (Shift+F1)

Changes the mouse cursor to a combination arrow and question mark. Clicking on items within KOrganizer will open a help window (if one exists for the particular item) explaining the item's function.

Help->Report Bug...

Opens the Bug report dialog where you can report a bug or request a “wishlist” feature.

Help->About KOrganizer

This will display version and author information.

Help->About KDE

This displays the KDE version and other basic information.

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