To-dos
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To-dos

The To-do List is a place for you to write down notes to yourself about things that you need to do. To-dos are tasks, that may or may not be scheduled. There are short-term and long-term to-dos. For instance you should go to a hairdresser within a week, and you should sell your old car within a year. You likely do not want an alarm go off at a particular time, you just want to have a list of things that you must do, and dates when they must be finished at the latest (date due).

To enter a new to-do, choose Actions->New To-do.... A window with General, Recurrence, Attendees, and Attachments tabs appears.

General Tab


A screenshot of KOrganizer's Edit To-do dialog - General tab

A screenshot of KOrganizer's Edit To-do dialog - General tab


Title

Enter short description of the to-do into the Title field. This description is the text shown on the KOrganizer To-do list.

Location:

Enter short description of the location where the to-do will take place.

Date & Time

The Due and Start boxes are not initially checked, as to-dos usually do not have a start and due date. Check one of both boxes and change these dates as desired. Enter the dates directly or use the Calendar Widget. Choose time from quarter hour intervals, or enter the desired time directly into the time fields. These fields are only available when Time associated is checked.

Tip

The date and time are initially unchecked, because to-dos do not have the character of a fixed event. Some of them do not need a due date at all. Most of them certainly do not need the exact time of fulfillment. If your to-do requires exact time, maybe it actually belongs to events.

Completed

This is a percent completed pull down menu initially set at 0% complete. Later on, you can indicate your progress by adjusting the percent completed in steps of 10%.

Priority

Assign a priority to your to-do. This drop down menu offers priorities from one to five, one being the highest. Initially to-dos are set to priority five (medium).

Reminder

Check the Reminder box if KOrganizer should remind you about the to-do.

Choose how many minutes, hours or days before the to-do you want to be reminded, or click the Advanced button to open the Edit Reminders dialog. Using this dialog, you can set repeating intervals for your reminders, and create special reminders that play sounds, run programs, or send emails.

Details

Enter a long description of the to-do in the large rectangle.

For example, If the to-do is, say, planned general repair of your car, you can list all items that need repairing. Later on you can print this list and hand it over to the serviceman. If the to-do is shopping, you should list the goods that you need to buy. Print the to-do and take it to the shop with you.

Select Categories

You can assign several categories to a calendar item. Click the Select Categories button to open the Select Categories dialog. Check the category boxes to assign suitable categories to the to-do. You can also add a new category, modify a category or delete a category by pressing the button Edit Category.

Tip

Your language lesson at work may belong to both Business and Education categories, while the anniversary of your marriage belongs to either Personal or Special Occasion - it is your choice.

Access

Choose Private or Confidential to keep the to-do private or confidential. Currently, this choice correctly sets the “CLASS” attribute of the events or to-dos to “PUBLIC”, “PRIVATE” or “CONFIDENTIAL”. However, if these settings are really used to restrict the access of the information depends on the client and / or groupware server implementation.

Warning

Currently, KOrganizer will display items owned by other people and marked as confidential. Other clients may treat them differently, but be careful when publishing private or confidential to-dos: vCalendar and iCalendar are text files, and can be read with any text editor (if someone has read access to them). So if you want to keep items really confidential, make sure you use a resource that only you can access.

When you want to confirm, call off or revert the entered data, choose among the Action Buttons, OK, Apply and Cancel.

Recurrence Tab

Some to-dos take place regularly. You can specify exact scheduling here.

Note

If the to-do does not have a due date, this tab is completely disabled. To activate the settings, start by checking the Enable recurrence check box. If it is not checked, you are not able to make any changes on this tab.

The Recurrence tab window is divided into four groups: Appointment Time, Recurrence Rule, Recurrence Range, and Exceptions.

This tab is configure in the same way as the Edit Event dialog's Recurrence tab. Please check the section called “Recurrence Tab” for more information about setting the recurrence options.

Attendees Tab

Some to-dos may require more people. You can list those people here. Please check the section called “Attendees Tab” for more information.

When you want to confirm, call off or revert the entered data, choose among the Action Buttons, OK, Apply and Cancel.

Attachments Tab

Some to-dos require attachments. You can Add..., Edit..., Remove, and Show attachments. You can refer to the attachment by entering the path to the attachment or Internet address.

When you want to confirm, call off or revert the entered data, choose among the Action Buttons, OK, Apply and Cancel.

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